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Email syncing question with Gmail and Android 2.0

Discussion in 'Android General Discussions' started by bamfsig45, Nov 3, 2009.

  1. bamfsig45
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    bamfsig45 New Member

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    So Android 2.0 has the ability to sync Gmail and other Pop3 accounts. I currently have my Gmail account online set up to check my pop3 accounts and the emails go in to the inbox. My question is this. Once I set up my Gmail account through my phone, I shouldn't have to set up the same pop3 accounts as they should show up in the Gmail inbox on the phone and list which pop3 account they came from just like the online inbox, correct? I hope thats right. :p

    Thanks.
  2. pilot25
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    pilot25 New Member

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    That's how I have it on my BB. I have one g-mail account synced to my BB and my other 5 accounts set to my Gmail account.

    Works fine.
  3. mth04
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    mth04 Premium Member Premium Member

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    You're correct. A very simple setup. This will most likely be the setup I use :biggrin:
  4. bamfsig45
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    bamfsig45 New Member

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    Thats good news, makes life a whole lot easier.
  5. axb
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    axb New Member

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    E-Mail inbox

    My emails from my outlook in box are not staying on my droid. I seem to only be getting new messages. Am I missing a setting??
  6. Radar
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    Radar New Member

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    Snc to Gmail

    I am getting ready to purchase a Droid. How do I link my outlook to gmail?
  7. myriad46
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    myriad46 New Member

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    Outlook is a mail program that you use to retrieve you emails from a server. Who provides your email/internet? You could also include the @whatever.com of your email address and that would help for us to recommend options for you to link your current email to a Gmail account.
  8. Radar
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    Radar New Member

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    Sync to Gmail

    My email and internet is from Verizon, srscherr**@**verizon.net


    Last edited by a moderator: Feb 12, 2010
  9. myriad46
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    myriad46 New Member

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    Start with this link and see if you have any questions.

    Get mail from other accounts - Gmail Help

    Basically your gmail account will act as Outlook does to retrieve email from Verizon's server. It would then sync with your Droid.
  10. Radar
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    Radar New Member

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    Sync to Gmail

    Super, thank you. Dumb question, where do I find the program to download, been looking, can't find it for some reason.

  11. Backnblack
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    Backnblack Premium Member Premium Member

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    Which program are you referring too?
  12. Radar
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    Radar New Member

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    Sync to Gmail

    Mail Fetch and there is another called Google Apps Sync for Microsoft Outlook

    Are they the same? Where do find them


  13. myriad46
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    myriad46 New Member

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    If you had a perfect siutation, how would you check your email? Would you have everything go to your gmail account. Would you have your gmail sync with your Droid and then still be able to use Outlook? How do you want it to be able to work, because there's probably about a dozen ways to set this up. Let's start with how you want it to work and go from there.
  14. Radar
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    Radar New Member

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    Sync to Gmail

    I would like Outlook to sync with the droid, email, contacts, tasks, sync both ways from the Droid back to Outlook, not sure can be done. Of course still use outlook.



  15. myriad46
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    myriad46 New Member

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    To clarify, you'd like to have outlook be the way you check your Verizon email, tasks, contacts (calender?) when you are at home, but then when you are on the go, you'd like to have all that information be available and editable on your Droid?
  16. Radar
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    Radar New Member

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    Sync to Gmail

    That is correct

  17. myriad46
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    myriad46 New Member

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    OK. Here is the complication. We need to consider where the information that you want to sync lives. I apologize ahead of time for the long-winded answer.

    Email: when someone sends and email to your @verizon.com account, it waits in a server at Verizon. You can probably look at it by logging on to some sort of webmail interface, probably at webmail.verizon.com or something like that. Or, as you have it set up, you configure Outlook on your home computer to check the server and retrieve those emails. Once you retrieve the email, it only resides on your personal computer. There are many ways to hijack the email on the way to your computer or have it sent to multiple places, but once it's on your home computer it's hard to send it anywhere, such as to a phone. You could have all your mail from Verizon forwarded to your gmail account, but eventually, your server space at Verizon would get full, because you are never, really, retrieving those emails. You could have your gmail account retrieve those emails, but once that happened, when you logged into Outlook, they would have already been retrieved, and it would be as if you didn't have any mail.

    Calendar: there is a program that google puts out called, surprise, surprise, Google Calendar Sync. It does what it says. You install it on your home computer, configure it and it will keep your google account calendar and your outlook calendar in sync; which in-turn would sync up with your Droid. The only clear limitation of this program is that it will not sync multiple calendars. So, if you have events in Outlook broken up into categories (i.e. Work, School, and Family) you can only sync one of them, usually the primary.

    Contacts: There is no way to have a real-time sync of contacts between your google account (Droid) and Outlook. It is very possible to export and import contacts in both directions, but it is not something that you would want to do on a regular basis. This is because the information lives on your computer, so there would have to be a program like the calendar that was installed on your computer that took care of the syncing.

    Tasks: there is no current way to sync Outlook tasks to google calendar tasks. People have been talking about this being added as a feature to the calendar sync program, but not yet.

    So, what to do? Unless you are using dial-up (if so, you will probably not get the intrgration you are hoping for, here is my recommendation. Become a Google convert. Do everything that you doing now but in google. Google mail, google contacts, google calendar and tasks. They will sync with your Droid nearly in real-time and seamlessly. From home, you would just log into gmail which will have a link to calendar and contacts.

    Android integration and specifically the Droid, works best with native Google products. This is not only due to good business practice on their part, but a better knowledge of the tech involved to reduce errors and problems.

    Further, you will never have to worry about backing up your data again. new phone? No problem. Computer crash? No problem.

    Hope this helps.

    P.S. No, I do not work for google :)
  18. Radar
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    Radar New Member

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    Sync to Gmail

    This has been a tremendous help. Thanks


  19. myriad46
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    myriad46 New Member

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    No problem. I wrestled with this for a long time. Good luck.
  20. jsh1120
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    jsh1120 New Member

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    myriad146 has done a great job of outlining the major issues involved in a VERY complicated situation. I'd only add a couple of points to his(?) excellent summary.

    () The Google Task application is, ahem, less than stellar. However, to their credit Google provides for integration of the gmail with 3rd party applications. I use "RememberTheMilk," for example which is far more flexible and useful than the Google task app. There are other integration tools for task lists, as well. Just do some exploration of Gmail and see what suits you. Mine is set up to display and edit "RTM" from my online Gmail and the tasks show up in my google calendar on my Droid.

    () If you're used to Outlook, you may find the Gmail threading of conversations to be problematic. After working with both for several years I find that Gmail is very good at consolidating some conversations but can be confusing and even cause you to miss an email if several people are contributing to an email topic.

    One solution to this is to download the K-9 email application from the Market which presents emails separately (a la Outlook.) Just point it at your gmail account and you'll be able to use it either as a substitute or in addition to gmail. I use it as an addition (and I don't have it synch back to gmail.) That way I can manage my email mainly with gmail but I have another view of a long email thread that allows me to find a particular email when I need to. In short, I use it as a "bin" where my gmail collects. I just clear it out periodically to avoid accumulating a large volume of old email.

    () Finally, I'll take the opportunity to gripe (once again) about one glaring weakness in the default "gmail" and "email" apps on the Droid. There is simply no way to password protect access to your email if you synch your email between an external account and your Droid. You can lock your phone, of course. But if you send/receive private or confidential email on any email account that you make viewable on your Droid, be aware that anyone who pushes the little icons will be able to see that email. This is a significant weakness in the Droid's handling of email and the major reason that many corporations will simply not allow the device to be used for confidential email.
    Last edited: Feb 12, 2010
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